Exhibitor Instructions
Schedule of Events and Exhibitor Deadlines
Deadlines
Deadline for company logo on printed marketing materials
Deadline for discounted electricity
Deadline to make room reservations under group room block
Schedule booth freight to arrive at warehouse between July 14 - 25
Agenda
8:00 AM: Registration open for exhibitors
8:00 AM – 6:00 PM: Exhibitor setup
7:30 AM – 9:00 AM: Breakfast on the exhibit floor (tradeshow floor open)
7:30 AM – 5:00 PM: Exhibitor on-floor demos and networking, conference sessions
12:15 PM – 1:30 PM: Keynote lunch, pre-registration required
5:00 PM – 6:30 PM: Welcome reception on tradeshow floor
9:00 PM – 10:30 PM: Under the Stars Cocktail Reception
7:30 AM – 9:00 AM: Breakfast on the exhibit floor (tradeshow floor open)
7:00 AM – 2:45 PM: Exhibitor on-floor demos and networking
12:15 PM – 1:30 PM: On floor buffet luncheon with attendees
2:15 PM – 2:45 PM: Networking break in the exhibit hall, special prize giveaways
2:45 PM – 6:00 PM: Exhibitor breakdown
5:15 PM – 7:00 PM: Cocktail & Conversations Poolside
Shipping, Furniture, Electricity & Perks
How to Ship Your Booth
Shipping to the event:
- Pechanga Resort & Casino does not have warehousing for private events, meaning all items must be shipped through the event's drayage company Recor Logistics.
- Shipping items directly to the hotel will result in drayage fees.
- Exhibitors are welcome to hand-carry items into the event on the day of the event free of charge.
- Recor Logistics offers warehousing for items up to 14 days in advance of the event, with delivery on the day of the event.
- Download the form for information on pricing
- Recor Logistics Contact Information
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- recorlogistics@gmail.com
- Tanya Recor: 619-726-9016
- Gene Recor: 951-285-2651
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Additional Shipping Info:
- Pechanga Resort & Casino does not have a business center, all shipments need to be handcarried or shipped through Recor
- Handing charges (drayage) will be charged for every box sent through Recor
- Exhibitor is responsible for all labels and scheduling return shipments
- Failure to obtain return labels prior to the end of the show will result in a fee
Electrical Services
- Pechanga Resort & Casino is the exclusive provider of electrical services.
- Exhibitors must submit an Electrical Services Order Form to the
- Pechanga Resort & Casino Audio Visual Department.
- The form can be emailed to mschoeder@pechanga.com or faxed to (951)770-8565.
- To receive the advance rate pricing, full payment must be received no later than two weeks prior to the event.
- All other orders will be processed at the show-site rate.
- All prices are subject to change without prior notice.
- Dedicated/Specialty and 24-hour power will be at double the listed price.
For more information on display screens or hardwired internet, please contact Pechanga's Audio/Video Manager at 951-526-1242
Benefits of Exhibiting at Casino Marketing & Technology Conference
Additional Perks:
Two full-access conference passes per 10x10 booth
Custom company listing on event app and logo in printed show guide
Exhibit hall is already carpeted no additional charge, no need to order carpet.
Back drape and a side drape included corner booths do not have end side drape; back drape is 8' tall and side drape is 3' tall
WiFi available at no charge
Two full breakfasts and luncheons with attendees
Access to attendee list prior to event and one final post-conference
Built-in networking events Exhibitor’s Welcome Reception, Late Night Party, Poolside Reception
Discounted resort room rate
Options Additional exhibitor passes and custom sponsorships
Register Your Booth Personnel
Exhibitor Badges
You will be sent a special code to register for exhibitor badges. If you wish to purchase additional badges, you can purchase them directly on the website here.
If you do not know your special code, please contact Chase Scott chase@betravingknows.com or call 775-329-7864.
Event Mobile App, Logo and Prizes
Your Logo
All exhibitors and sponsors need to send a high-res logo file to chase@ravingconsulting.com. This will be used for on-site signage and in our printed show guide.
EPS and AI files preferred. High resolution JPG and PNG files are acceptable.
Event Mobile App
All exhibitors and sponsors will gain access to the event mobile app before the event. You can customize your booth listing through the platform, it is completely optional but recommended!
Your login instructions will be sent to you about one week before the event begins! Watch this video on using WHOVA as an exhibitor.
Prizes!
You are encouraged to give away prizes to attendees. We will be awarding them through our virtual passport along with session giveaways, plus our final networking break with special prize giveaway. Email chris@ravingconsulting.com if you would like to give away a gift or prize!
Travel
Visit Our Travel Page
To learn more about accommodations and the hotel shuttle visit our travel page.
Connect with Attendees and Promote
Emails to Attendees
Raving is pleased to share our attendee list with exhbitors and sponsors. Most tradeshows don’t allow this anymore, so let’s keep this valuable perk by following a couple of guidelines:
- We'll email all exhibitors the list of attendees prior to the event, then weekly as the event draws near. You will receive a final list of attendees after the conference as well.
- We ask that you do the following (based on the CAN-SPAM Act): Do not add attendees to your electronic mailing list without their permission. And if they request that you do not email them, please don’t!
- As an exhibitor or a sponsor of the conference, personal emails to the attendees to invite them to dinners, for coffee, to your booth, etc., is absolutely fine. Plus, you’ll get a much better response rate if your email is personal!
- Please reference the following dates and name of the conference (there are a lot of Indian gaming events and it can get confusing): Casino Marketing & Technology Conference, July 29-30, 2025, Pechanga Resort Casino
- If you are inviting a large group to a dinner or late-night affair outside of the official conference program, drop Chris Faria a line to let her know. This helps us know what is going on so our team at registration doesn’t lead attendees astray with lack of information.
Promote the Event on Your Social Media Pages and Website
We thank you in advance for promoting the event. Please use the following link: www.casinomarketingtech.com and the specific conference name and dates: Pechanga Resort Casino, July 29-30, 2025, Temecula CA. Also, use the hashtag #CasinoMarketingTech on any posts before the event plus on-site photos and updates!
Need a Casino Marketing & Technology Conference logo? Email our Marketing Production Coordinator, Chase Scott, at chase@ravingconsulting.com.
Contact Information
Got questions? We're here for you!
Christine Faria
775-741-1090 M 775-329-7864 O
Your on-site contact, logistics and marketing pre-show
Dan Cox
503-444-1971 M 775-329-7864 O
Sponsorship upgrades, booth sales, attendee list prior to the show
Chase Scott
541-297-2475 M 775-329-7864 O
Event app, company logo, team badges